An office move is one of the most stressful activities. There are so many things that can go wrong, that you ought to have an exhaustive plan and a detailed schedule to keep everything under control. Here are a few tips to help you handle the relocation of your offices in the most effective and stress-free manner.
The first thing to do is to ensure that you’ll have all utilities already up and running by the time of the move. Check out the internet connection, the telephone lines, the electricity, the IT infrastructure, and anything else you need to keep your business running as usual. This means that you ought to start negotiating services agreements with all these suppliers at least one month prior to your moving date. At the same time, you may want to terminate your agreements with current suppliers. Make sure, though, that you’ll still benefit from those services to your last day in the actual office space.
Another thing you need to do is to plan your move in great detail. Create lists of things to do, with timings and special notes. Assign these things to your employees, clearly stating who’s going to be responsible for each of these steps. This will make it easier for you to keep tabs on the moving process as it unfolds.
Plan you office move in advance
Create an inventory list for each room, desk or department. Such lists will help you to stay organised and reduce the cost of the move of even when acting under pressure. There will be pressure a few days before the move, you can rest assured! The best way to prevent chaos is to prepare yourself for the worst. Lists help you ensure that you pack everything you need. At the same time, ask everyone in your office to get rid of their clutter. There’s no point in moving stuff you no longer need.
Once you have your inventory lists, ensure that all these items go into labeled boxes. Assign a number to each box, and describe its content. Print out this information and stick it on the box. This will ease your unpacking a great deal, as you’ll know at a glance which boxes contain what. Should you need to find a specific document or anything else on a short notice, you’ll be able to do it almost instantly. If you overlook the need for labels and inventory lists, you’ll have a hard time at finding stuff once you’ll be in your new office, surrounded by piles of boxes.
Why hire professional removal team?
Last but not least, consider hiring a professional moving company. Skilled movers can provide you with boxes, labels, and priceless tips to help you handle your office move smoothly, without stress, and without having your employees stop wherever they must do to deal with packing things and carrying furniture. Expert moving companies have experienced movers who know how to handle fragile items, and how to give instructions to everyone in your company on the best way to fill their cardboard boxes. The easiest way to move is by having experts help you.